Registrar & Student Records
Request transcripts, enrollment verification, report cards, student records, and updates to information on file for students of Porter Hill Academy of Arts and Sciences.
Choose the service you need below. Most requests are processed within 3–4 business days, although some requests may take longer during peak periods or when additional verification is required.
Choose a request
Before you submit a request
Having the correct information ready helps the Registrar’s Office process your request without unnecessary delays.
1. Select the record
Choose the request that best matches what you need and complete the corresponding form.
2. Verify the request
We may ask for photo identification, parent or guardian information, student consent, or other documentation before records can be released.
3. Receive the record
Records may be delivered by secure electronic delivery, sent directly to an approved recipient, or provided as a sealed hard copy when applicable.
Information you may need
- Student’s full legal name and date of birth
- Your relationship to the student
- Photo identification when verification is required
- Recipient email address or mailing address
Please do not submit Social Security numbers, banking information, or other unnecessary financial information through a records request form.
Records and registrar services
Select the service that best matches your request.
Transcript Request
Request an official electronic transcript or sealed hard-copy transcript for a college, employer, scholarship program, or personal records.
Enrollment & Attendance Verification
Request an official letter confirming current or previous enrollment and attendance dates for insurance, benefits, programs, or other authorized purposes.
Records Release to Another School
Authorize Porter Hill Academy of Arts and Sciences to send cumulative student records directly to another school or educational institution.
Report Card or Progress Report
Request a replacement copy of a previous report card or a current progress report when available.
Address or Contact Information
Update a student’s home address or parent and guardian contact information maintained by the school.
Diploma Reprint & Certificates
Request a replacement diploma or an available copy of a certificate or school-issued award. Fees may apply to some replacement documents.
Other Registrar Request
If your request does not fit one of the options above, send a general request to the Registrar’s Office for assistance.
Fees and delivery
Most standard records requests do not require additional action beyond the request form. Some services, including diploma reprints, multiple sealed transcripts, or special delivery requests, may require a fee.
If a fee applies, you will be notified before the request is processed.
Student privacy and records security
Porter Hill Academy of Arts and Sciences uses privacy practices designed to protect student education records and follows applicable school policy and privacy requirements. Identity may be verified before records are released, and written consent may be required when records are sent to another person or organization.
Our records procedures are designed with FERPA-aligned privacy principles in mind. Where FERPA applies, records are handled in accordance with its requirements.
Please protect sensitive information
Only provide information that is necessary to complete the request. Do not include Social Security numbers, bank account details, or payment card information in a general records form.